Region XII COOLJC Community

Administrators Guide to Presbyters Training

Administrator’s Guide to Presbyters Training

WP Community Presbyters Core v1.2.0
A complete guide for Training Administrators managing the Minister Training System

Table of Contents

  1. Introduction
  2. Getting Started
  3. User Roles & Permissions
  4. Managing Courses
  5. Creating Lessons
  6. Building Assessments
  7. Monitoring Students
  8. Reports & Analytics
  9. Certificates
  10. Settings & Configuration
  11. Troubleshooting

Introduction

The Presbyters Training System is designed to help you manage minister training for your church community. This guide covers everything you need to know as a Training Administrator.

What You Can Do

As a Training Administrator, you can:

  • Create and manage training courses across 5 volumes
  • Build lessons with rich content
  • Design assessments with multiple question types
  • Monitor student progress and completion rates
  • Generate reports and export data
  • Issue and manage certificates

What’s Pre-Loaded

When the plugin is activated, it includes a complete curriculum:

  • 64 Courses across all 5 Training Volumes
  • 46+ Lessons with full content
  • 10 Assessments with questions
  • 40+ Quiz Questions ready for students

Getting Started

Accessing the Admin Panel

  1. Log in to WordPress with your administrator or Training Administrator account
  2. Look for Presbyters Training in the left sidebar menu
  3. You’ll see these submenus:
    • Dashboard – Overview statistics
    • Courses – Manage courses
    • Lessons – Create lesson content
    • Assessments – Build quizzes and tests
    • Students – View student progress
    • Certificates – Manage certificates
    • Reports – Analytics and exports
    • Settings – Configure options

https://stage.cooljcxii.org/wp-content/uploads/2026/01/Screenshot-2026-01-13-at-8.12.58-AM.png

Quick Start Checklist

  • ☐ Verify your account has the Training Administrator role
  • ☐ Review the pre-loaded courses and lessons
  • ☐ Create or verify the Courses page exists with the shortcode
  • ☐ Assign the Presbyter Student role to students
  • ☐ Review the Settings page for configuration options

User Roles & Permissions

Understanding Roles

The plugin uses two custom roles:

Role Who Gets It What They Can Do
Training Administrator Course managers, teachers Full access to manage courses, lessons, assessments, and view reports
Presbyter Student Students enrolled in training Access courses, take lessons, complete assessments

Assigning Roles

Important: WordPress only allows one role per user in the default user editor. To assign the Training Administrator or Presbyter Student role while preserving a user’s existing roles, use the WP Community Core plugin.

To assign roles (Training Administrator or Presbyter Student):

  1. Go to WP Community Core → Settings
  2. Click the Roles & Capabilities tab
  3. Click the Assign User Roles tab
  4. Find the user you want to modify
  5. Select the appropriate role:
    • Training Administrator – For course managers and teachers
    • Presbyter Student – For students enrolling in training
  6. Click Save Changes

Assign user roles image

Important Notes

  • Training Administrators do NOT need to be WordPress Administrators
  • Regular Subscribers cannot access training content
  • You can have multiple Training Administrators

Managing Courses

The 5 Training Volumes

Courses are organized into volumes based on Elder Mark Everet Jones’ curriculum:

Volume Color Content Focus
1 🔵 Blue Apostolic Doctrine & Theology
2 🟢 Green Christian Living & Ethics
3 🟤 Brown Religious Education & Sunday School
4 🟣 Purple Apostolic Emphasis Quarterly Themes
5 🟠 Orange Practical Ministry

Viewing Courses

  1. Go to Presbyters Training → Courses
  2. See all courses listed with:
    • Title and description
    • Volume number and color
    • Lesson count
    • Student enrollment count
    • Status (Published/Draft)

Admin All Course list

Creating a New Course

  1. Click Add New Course
  2. Fill in the form:
    • Title: Course name (e.g., “Introduction to Apostolic Doctrine”)
    • Description: What students will learn
    • Volume: Select 1-5
    • Color: Optional custom color (defaults to volume color)
    • Order: Position within the volume
    • Status: Draft (hidden) or Published (visible)
  3. Click Save Course

Admin New Course image

Editing Courses

  1. Find the course in the list
  2. Click the course title or the Edit button
  3. Make your changes
  4. Click Save Course

Course Best Practices

  • Keep titles concise but descriptive
  • Write descriptions that explain learning outcomes
  • Group related courses in the same volume
  • Use Draft status while building content

Creating Lessons

Adding Lessons to a Course

  1. Go to Presbyters Training → Lessons
  2. Select a course from the dropdown
  3. Click Add New Lesson
  4. Fill in:
    • Title: Lesson name
    • Content: Use the rich text editor
    • Order: Position within the course
    • Status: Draft or Published
  5. Click Save Lesson

New Lesson admin image

Lesson Content Tips

You can include:

  • Text with headings, paragraphs, lists
  • Scripture references – Format as quotes
  • Embedded videos – Paste YouTube/Vimeo URLs
  • Images – Upload or link to media
  • Key points – Use bold or highlight boxes

Reordering Lessons

  1. View the lesson list for a course
  2. Drag and drop lessons to reorder
  3. Changes save automatically

Lesson Status

  • Draft: Only administrators can see it
  • Published: Students can access it

Building Assessments

Assessment Types

Type Best For Feedback
Practice Quiz Learning reinforcement Shows correct answer immediately after each question
Official Test Graded evaluation Shows all results only after submission

Creating an Assessment

  1. Go to Presbyters Training → Assessments
  2. Select a course
  3. Click Add New Assessment
  4. Configure settings:
    • Title: Assessment name
    • Type: Practice or Official
    • Time Limit: Minutes (0 = unlimited)
    • Passing Score: Percentage needed to pass (e.g., 70)
  5. Click Save Assessment

Admin add an assessment image

Adding Questions

After creating the assessment:

  1. Click Manage Questions
  2. Click Add Question
  3. Choose question type:

Multiple Choice:

  • Enter the question text
  • Add 2-5 answer options
  • Select the correct answer
  • Set point value

True/False:

  • Enter a statement
  • Select True or False as correct
  • Set point value

Essay:

  • Enter the question prompt
  • Essays require manual grading
  1. Click Save Question
  2. Repeat for additional questions

Admin add a question

Question Tips

  • Write clear, unambiguous questions
  • Avoid “trick” questions
  • Make wrong answers plausible but clearly incorrect
  • Use a mix of difficulty levels
  • Test the assessment yourself before publishing

Monitoring Students

Students Dashboard

  1. Go to Presbyters Training → Students
  2. View the student list with:
    • Name and email
    • Courses started
    • Courses completed
    • Average progress
    • Last activity date

Student Progress

Filtering and Searching

  • Use the search box to find specific students
  • Sort by clicking column headers
  • Filter by course or completion status

Exporting Student Data

  1. Click Export CSV
  2. Download opens automatically
  3. Open in Excel or Google Sheets for analysis

Understanding Progress Metrics

  • Courses Started: Student has viewed at least one lesson
  • Courses Completed: 100% of lessons marked complete
  • Average Progress: Mean completion percentage across all started courses
  • Last Activity: Most recent lesson completion or assessment attempt

Reports & Analytics

Accessing Reports

  1. Go to Presbyters Training → Reports
  2. Choose a report tab:
    • Overview – High-level statistics
    • Courses – Course-specific analytics
    • Assessments – Quiz and test results

Overview Report

Shows at-a-glance metrics:

  • Total courses, lessons, students
  • Completion rates
  • Enrollment trends over time

Reports overview

Enrollment Trends

The enrollment chart shows new enrollments over time.

Changing the Time Range:

  1. Find the time range dropdown
  2. Select from:
    • Last Week
    • Last 2 Weeks
    • Last Month
    • Last 3 Months
    • Last 6 Months
    • Q1, Q2, Q3, Q4 (quarterly)
    • Year to Date

Trends over time

Course Analytics

  • Enrollments by course
  • Average progress by course
  • Completion rates
  • Volume distribution pie chart

Assessment Analytics

  • Pass/fail rates
  • Score distributions
  • Lowest performing assessments (may need revision)

Exporting Reports

Click Export Report to download CSV files for:

  • Student progress data
  • Course enrollment data
  • Assessment results

Certificates

How Certificates Work

Students earn certificates when they:

  1. Complete 100% of a course’s lessons
  2. Pass the course’s official assessment

Viewing Issued Certificates

  1. Go to Presbyters Training → Certificates
  2. See all issued certificates with:
    • Student name
    • Course name
    • Issue date
    • Certificate number
    • Verification status

Certificate Verification

Each certificate includes:

  • Unique certificate number
  • QR code for scanning
  • Verification URL

Anyone can verify a certificate at your verification page.

Settings & Configuration

Accessing Settings

Go to Presbyters Training → Settings

Available Options

  • Role Restriction: Require Presbyter Student role for access
  • Default Passing Score: Set the default percentage for new assessments
  • Points Configuration: Adjust points awarded for activities
  • Certificate Settings: Customize certificate appearance
  • Email Notifications: Enable/disable progress emails

Setting page

Troubleshooting

Common Issues

Students can’t see courses

Assessment scores are wrong

  • Verify the correct answer is properly selected for each question
  • Check that questions have the right point values
  • Test the assessment yourself

Progress not saving

  • Student must be logged in
  • Check for JavaScript errors in browser console
  • Verify AJAX is not blocked by security plugins

Reports showing no data

  • Ensure students have actually started courses
  • Check the date range selected
  • Verify database tables exist (deactivate/reactivate plugin if needed)

Getting Help

  1. Check the WordPress debug log at wp-content/debug.log
  2. Review browser console for JavaScript errors
  3. Contact your WordPress administrator

Quick Reference

Shortcodes for Pages

Shortcode Purpose
Course catalog (main page)

Login Required

Please log in to access the Presbyters Training System.

Log In
Student dashboard

Certificate Verification

 Certificate verification

Training Leaderboard

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Student leaderboard
Please log in to view badges.
 Badge collection

For student instructions, see the Student Guide.🔗

Last updated: January 2026 | Version 1.2.0

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